FREQUENTLY ASKED QUESTIONS

Back to Camp Booking

Why Book Online?

It’s quicker & easier to make a booking online and if events are over subscribed we can easily see the order people booked.

Can I just tell you that I want to come on a Scout event?

If you make a verbal booking please follow this up with an online booking or an email to confirm and we will then send you the relevant permission forms. A lot of people talk to us before and after Scout meetings and unless we are able to write it down we may not always able to remember who asked to book on a certain event.

How Do I Pay?

Deposits must be paid within 14 days of booking to secure your place.

If you wish to pay by cash or cheque please hand payment to a Scout Leader in a envelope with the Scouts name and the camp(s) written clearly on it along with the completed permission form.

If you do Online banking tick the box and we will send you our bank account details so you can transfer the money direct to our account. Please use your surname as the reference and email us to say you have done the transfer and we will check and confirm it has arrived.

Can I pay by Instalments?

Yes. We now offer paying by instalments for Easter, Summer and Winter camps as these tend to be more expensive. If you wish to do this please check the box on the booking form and put in the comments field how you would like to pay. There will often be an example at the bottom of the camp infomation page (click on the camp name to see this)

As long as we have collected enough to send off for the relevent booking fees and received the full payment before the camp we can offer this.

For the more expensive International camps (such as Kandersteg, Switzerland) If you plan to do regular payments, we must know in advance and we would prefer if possible that you set up a standing order to our camp account rather than paying with lots of cheques. For most UK Easter & summer camps 2-4 payments by online transfer or cheque are usually best.

All payments for Easter & Summer camps must be paid in full no later than 4 weeks before the camp without prior agreement.

Can I book Easter or summer camp now and pay the deposit next month?

Ideally deposits for all camps should be paid within 14 days of booking as per the terms and conditions.

However we understand that if you wait until you have the deposit the places may be all booked up. So as long as you let us know when you book when you intend to pay the deposit (and this is agreed) you can go ahead and make the booking.

Please remember that once we have confimed the camp cost/deposit required and sent the permission form we do need a payment or deposit within 14 days or be told when we will recieve one or the booking will be removed.

Are Permission to Camp Forms still issued?

Permission forms will be emailed to you shortly after you have booked online. You can also receive a Scout kit list if you request one.

How do I find out about future Camps & Events now?

When we propose to run a camp we will announce it at the end of the meeting and put up details on the noticeboard. A list of camps for the current year is often on display on the Scout leaders room door.

Further information can be obtained on the website from the Calendar and the Scout Online Camp Bookings page.

What about Parents and Scouts who do not have Internet access at home?

Parents may have access at work. Most Scouts have access to the Internet from a PC at school. Internet Access is available at the Library. However, Leaders will provide printed permission forms on request.

Why is the number of places available on camps limited?

Some activities require a high level of Leader supervision and camps are limited based on the number of Leaders who are available for the event. Others are limited due to the transport and facilities available.

Shouldn't all of the Leaders be at every camp?

It would be nice if we could. The Leaders are unpaid volunteers who enjoy teaching Scouting skills but they also have other commitments such as family and work.

How is it decided who gets to go if the camp is over subscribed?

We decide based on the following:

  • The first Scouts to book online and return their forms & deposit/payment.
  • Some camps are by invitation only and the criteria for these is having enough experience, high attendance and good behaviour.

Can I book after the deadline?

For local camps at Phasels this may be possible but for longer trips futher away bookings must be made before the deadline.

The booking deadlines are published on the permission forms and in the online booking. Reminders are also put in the website calendar below the Thursday programme. The dates are also on display on the noticeboards at the hut.

If you miss the deadline you can ask to be put on a waiting list in case a place becomes available.

Can I book on other camps if I have not done a Basic Skills camp?

You can book Easter and summer camps as long as you do a Basic Skills camp first. If you are already booked on a Basic Skills camp that is before the Easter or summer camp that you want to go on you can book it straight away.

Why aren't the permission forms available to download off the website?

The permission forms often contain details of the location of the camp and we think it unwise to publish this on the internet.

Basic Skills Camp

All Scouts should go on a basic skills camp as their first camp with us. We teach the basics of tent pitching, fire lighting, cooking, the correct use of our lanterns and petrol cookers, axe and saw knots and first aid. We aim to run two of these camps each year with one in March and the other in October.

International Camps

To be eligible you MUST have done at least one Easter or summer camp in the UK with us.

How many camps are there each year?

We usually run about 10 weekend camps as well as a week long Easter and summer camp each year. The weekend camps include the Basic Skills camp for new members, a camp cook weekend, a bivouac camp, a couple of backpacking camps, the District Frosties competition, a raft/sail/kayak weekend and the County Green Beret Competition. Not all Scouts go on every camp but typically a lot of Scouts will end up with over 50 Nights Away during their time in Scouts, some achieve over 100 and the record being 125 Nights Away!!!

Will it rain at camp?

As part of our new balanced programme we have arranged for it to rain at
least one day every camp so all Scouts can experience both wet and dry weather!

What happens at the end of the camp?

It is normal for all Scouts to come back to the Scout hall after the camp to help unload the trailer and put the kit away. If the tents need drying we hang them up to air and all meet up again in the evening to pack them away and tidy up the hall afterwards.

What do I bring my kit to camp in?

It depends a lot on what camp you are going on. For Easter & summer camps you will need a rucksack big enough to fit your lunch, water bottle, warm top, waterproof top and bottoms, emergency rations and other items such as camera, sunglasses and wallet when we go out walking or cycling. We suggest something around the 30-35 litre size. All rucksacks should have a padded waist strap as this is where you carry the weight. Some will also have a chest strap but it tends to only be the more expensive or larger rucksacks that have these. Some rucksacks have a mesh back that allows better airflow which is nice but not essential.

For backpacking camps you will need a much larger rucksack around the 65 litre size as you will need to fit in more food, your sleeping bag and mat, cooker and part of the tent.

The rucksack size is also determined on how bulky the rest of your kit is. All large rucksacks must have a padded waist strap and when possible the Scouts should try them on in the shop before buying.

On all camps apart from the backpacking camp we suggest that you bring the main bulk of your kit in a squashable fabric kit bag as it will be easier to transport and store in the tents.

Rigid suitcases with wheels are not suitable as they do not squash down, the wheels clog up with mud and there is nowhere in the sleeping tent to store them.

Do I really need a chair and what sort should I get?

On the majority of our camps Scouts use their chairs to sit on at meal times, around the fire in the evening and on some camps for sitting around tables in the dining tents to play games in the evenings when it's raining. We recommend a folding camping chair with a back rather than one of the tripod camping stools as they are more comfortable for sitting on for longer periods. They vary a lot in comfort and price and are stocked at all major camping shops so we suggest trying some out in the shops before you buy.

 

What sort of sleeping bag and mat do I need?

For most of our camps a 3 or 4 season sleeping bag will be suitable. In colder weather you can always add a fleecy liner or wear a onesie which will make it feel warm when you get in and adds about 1 season to the bags rating. Please note it does depend a bit on whether you are a warm sleeper or a cold sleeper as to which bag to go for. Sleeping bag liners are also much easier to wash than sleeping bags which is another advantage for having one!

Synthetic bags are cheaper than down bags but heavier and bulkier in pack size. Down bags are much lighter for the same warmth but do not work well if they get wet so it generally better to go for synthetic.

All sleeping bags should be stored loose and not kept in their stuff sacks as it will damage the insulation over time.

Sleeping Mats. There are two main types foam or self inflating. The foam mats are ideal to start with as they cost very little and offer the best insulation. The self inflating ones are far more comfortable but aren't as good in the cold so if you have one of these you will benefit from bringing a cheap foam one and using both if you come camping with us in winter. Air beds are not suitable for bringing on our camps and neither are camp beds as the feet will damage the tent groundsheet.

What sort of hike boots do I need?

For most of our camps a pair of leather or fabric hike boots is fine.

Leather boots tend to be stiffer and heavier and offer more ankle support and are good for cold rainy days and in winter.

Fabric boots are lighter, breathe better and help keep your feet cool on hot days and more suited to summertime and longer walks. They will not keep the rain out unless they have a gore-tex liner in them. Alternatively you could always get some fabric boots and wear some gore-tex socks if rain is forecast.

Approach shoes can also be worn on some camps. These are basically trainers with the sole of a hike boot. It is best to wear a liner sock rather than a thick walking boot sock with these shoes. If you decide to wear these please make sure you have walked in them on uneven ground and are used to them as they do not give ankle support and a different technique is required. Personally I now prefer these to hike books but it did take me a while to adapt.

All boots need to be looked after and kept clean as mud and dirt trapped in the material will make them leak sooner.

Most good camping shops will be able to offer you advice if you tell them what they will be used for.

Most of the Leaders do a lot of walking and camping in different conditions and have built up a selection of personal kit over the years. This allows us to select the best item of footwear or clothing for the conditions on the day. We do not expect Scouts to have a selection like this as it wouldn't be practical as they keep growing.
So it’s a bit of a gamble and comes down to would you prefer heavier boots that will keeps your feet dry for longer or lighter boots that mean your feet get wet if it rains.

What do I do if I don't like a certain food?
Will there be a choice in food?

Any dietary, religious or medical requirements should be put on the permission form and if serious discussed with a leader in advance so we can plan suitable menus. A vegetarian option and beef alternatives are common. Please do not wait until you drop your child off at camp to tell us as the shopping will have already been done and it will be difficult for us to find an alternative.

Our menus for weekend camps, Easter & summer camps are planned to ensure that everyone gets enough energy for the activities that we will be doing as well as hopefully tasting nice. Apart from the requirements mentioned above we do not offer a menu to choose from. Scouts are normally included in the menu planning process for longer camps and also get to buy the food of their choice for their patrol on one of the days.

Home made cakes are welcome on some of our longer camps but we discourage Scouts turning up with carrier bags full of sweets as these tend to get eaten instead of the food we buy. If excessive quantities of sweets are brought the leaders will look after them and issue them in sensible quantities after mealtimes.

 

 

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